RCM gives cash-handling businesses a structured way to manage Cash-Ups, Safe balances, Cash Drops, Lodgements, Cash Deliveries and the movement of physical cash between them — with reconciliation, controlled access, staff accountability and a complete audit history.
RCM is designed for businesses that need more structure and accountability around physical cash, but do not need to buy or commission a large enterprise cash-management platform. The questions stay practical: where is the cash, why is it there, who moved or confirmed it, and what happened next.
It is not a POS system and it is not accounting software. Your POS records the sale; your accounting system records the financial result. RCM manages and audits the physical cash-control process around them.
Counts, Cash-Ups, Safe positions, Cash Drops, Lodgements, Cash Deliveries, movements, signoff and history.
Your till/POS, bookkeeping, accounting package or bank-account reconciliation.
RCM keeps the stages of physical cash separate and traceable, from the daily Cash-Up through Safe management and Lodgement preparation to the point where cash physically leaves the business.
Reconcile cash, card and configured payment channels, record expenses and count physical cash.
Move cash out of the till, recount sealed Cash Drops and maintain Banking Safe and optional Change Float Safe positions.
Prepare from Banking Safe cash, eligible Cash Drops or both, with denomination and bank-bag detail.
Mark the Lodgement Collected when the physical cash leaves the business, or cancel it and return the value safely.
Record cash or change received into the business through a controlled, auditable movement.
The public release covers the day-to-day cash cycle across one or multiple branches, without requiring WooCommerce or an existing public-facing WordPress website.
Bring the daily close into one structured workflow rather than splitting it across till reports, calculators and spreadsheets.
Keep money that has left the till visible and accountable in the location or holding state where it actually sits.
Control cash leaving or entering the business without losing the relationship between its source, value and current status.
Keep the wider cash process reviewable and portable without turning the application into a heavyweight enterprise platform.
Manager, Supervisor and Staff profiles can be given branch-aware access around operational responsibility rather than relying on one broad WordPress role for everyone.
Sensitive actions can require one or more authorised people to approve them. Self-approval can be prevented, and the identity and history of each approval remain part of the record.
RCM began around retail workflows, but the core problem is much broader: counting, moving, storing and handing over physical cash with a reliable record.
You do not need an existing WordPress website. RCM can run on a dedicated WordPress installation whose only job is to provide the cash-management application.
That gives RCM a mature foundation for hosting, data storage, email, localisation and updates without requiring every business to maintain a bespoke application stack.
RCM itself is free. Businesses comfortable with WordPress can install and manage it themselves. If you would rather treat it like a managed business system, Website Guy can handle the WordPress side.
New installations can start with a guided setup that asks how your business actually handles cash and translates those answers into the right RCM configuration. That includes different till-float practices: whether the physical count includes the standard float or the float is removed before counting.
Install it from WordPress.org on your own suitable WordPress installation and manage the hosting, updates and configuration yourself.
If you want the application without having to manage WordPress yourself, I can set up, host and maintain an RCM installation around your business requirements.
RCM 0.5.0 is the current public WordPress.org release. The core cash-management workflow now sits alongside People & Access, authenticated staff attribution, configurable second-person approvals and guided setup for new installations.